What is a Student Educational Record?
Just about any information provided by the student to the college for
use in the educational process:
- personal information
- enrollment records
- transcripts and grades
- schedules
- financial records
The storage media for this information does not matter. Student educational
record may be:
- a document in the registrar's office
- a computer printout in your office
- a class list on your desktop
- a computer display screen
- notes you have taken during an academic advising session
What is not a Student Educational Record?
- instructional, supervisory, administrative or personnel records
made for the sole purpose of the maker and not accessible to anyone
else
- law enforcement records or information collected by Campus Security
(however the Foley Amendment of 2000 states that institutions may
disclose information to parents of students under age 21 regarding
a violation of laws or rules involving alcohol or controlled substances.)
- employment records maintained in the normal course of business (except
when employment is based on the individual’s status as a student
(e.g., work-study, student assistant or intern)
- doctor-patient privilege records
- information collected by the college after the student was enrolled
(e.g., alumni records)
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